A confirmed freight booking should describe the service and shipment that will actually be handed to the carrier. It builds on the quotation enquiry with final cargo data, physical addresses, site contacts and agreed collection and delivery conditions.
Confirm the final shipment record
- Customer and contact details for the transport arrangement.
- Physical collection and delivery addresses, including gate or warehouse information.
- Goods description and accurate handling-unit count.
- Finished dimensions and gross weight of each different unit.
- Stackability, fragility and declared restrictions.
- Ready date, agreed schedule and any fixed appointment.
- Loading and unloading equipment and responsible contacts.
Where customs are relevant, identify the parties responsible for declarations and provide the required commercial information under the agreed service scope.
Resolve provisional details
Measurements supplied while goods are still being packed should be confirmed before the booking is finalised. If a quotation assumed three pallets and the completed shipment has four, the carrier needs to review the change.
Separate transport and billing information
The invoice address may differ from the warehouse collecting or receiving the goods. Label the roles clearly rather than using one address in every field.
Check the accepted conditions
Keep the manager’s quotation and any agreed amendments together. Confirm payment arrangements, equipment, appointments and any special handling requirement in the same record.
An enquiry submission alone is not the final booking. After acceptance, invoicing and the agreed payment process, Cargo Euro Hub coordinates the collection.
Read the enquiry checklist, shipper and consignee roles and booking amendments.