A commercial invoice records the transaction for the goods, including the seller, buyer, product information and values. It can also support customs clearance. It is separate from Cargo Euro Hub’s freight invoice, which concerns the transport service.
Information typically needed
| Field | What it identifies |
|---|---|
| Seller and buyer | Parties to the goods transaction |
| Invoice number and date | The commercial record |
| Goods description and quantities | What is being supplied |
| Values and currency | The transaction amounts |
| Delivery terms | Agreed sale terms, including a named place where relevant |
| Customs-related details | Classification, origin or other required supporting data |
Exact requirements depend on the destination, procedure and goods. The customs representative should review what applies rather than relying on a universal template.
Make descriptions usable
“Parts” or “samples” may be insufficient to identify the product. Give a specific commercial description that corresponds with the packing list and supporting records.
If the billing party and consignee differ, make their roles clear. Do not replace the true buyer with the warehouse address merely to make every document look identical.
What about returns or goods not being sold?
The absence of a new sale does not remove the need for a customs value and appropriate supporting document. Explain the reason for movement and ask the appointed representative which document and valuation basis are required.
Before sending the shipment
Check the currency, item quantities and values. Correct mistakes before declarations are submitted where possible, and retain the final version with the booking.
Read commercial invoice versus packing list and customs documentation.