Customs documents must identify the goods, parties, value and procedure accurately. The exact set depends on the countries, product and reason for movement. Obtain the requirements from the appointed customs representative before the shipment is collected.
| Document or information | Purpose |
|---|---|
| Commercial invoice or appropriate value document | Explains the transaction or valuation and parties |
| Packing list | Connects contents with physical packages |
| Classification and origin information | Supports the relevant tariff and trade measures |
| Company and customs identifiers | Identifies the responsible traders |
| Declaration and movement references | Connects the goods with the submitted procedure |
| Licences, certificates or other evidence | Meets requirements applying to the product or procedure |
Describe the movement correctly
State whether the goods are being sold, returned, repaired, transferred between warehouses or used temporarily. A generic invoice created for an ordinary sale may be inappropriate for another purpose.
Reconcile the data
Product descriptions, quantities, weights and identifiers should agree across the records. Distinguish net goods weight from gross shipment weight. Explain different buyer, consignee and delivery addresses rather than forcing them into one field.
Origin evidence is not automatic
Dispatch from an EU warehouse does not prove preferential EU origin. If reduced duty is being claimed, the relevant requirements and evidence need checking under the applicable agreement.
Before handover
Confirm who files export, import and any transit information, and how the carrier receives the necessary references. Keep responsible contacts available for queries.
Cargo Euro Hub’s manager confirms the customs scope offered for the booking. Read EORI numbers, preferential origin and commercial invoices.