Cargo Euro Hub issues the freight invoice after the customer accepts the manager’s quotation. The invoice is then paid under the agreed arrangements before collection and carriage proceed. An initial enquiry is a request for a calculation, not an invoice or a completed transport booking.
Before the invoice is prepared
Check that the accepted offer contains the correct route, shipment units and required service. Provide the contracting company’s legal name, billing address and relevant VAT details. Add any purchase order reference your accounts team requires.
The shipper, consignee and billed customer can be different businesses. Explain these roles clearly so the invoice is issued to the correct contracting party.
If the shipment changes
Tell the manager before payment if the final packed dimensions, weight, dates or service differ from the accepted quotation. A revised commercial arrangement may require an updated invoice or another accounting document.
Preparing your internal approval
Forward the offer to the person who authorises transport costs early. If your organisation requires a supplier record or purchase order before it can process an invoice, completing that step promptly helps avoid a last-minute delay to collection.
Retain the quotation reference with the invoice and shipment records. This makes it easier to reconcile the charge and any later query.
Read invoice information, corrections and quotation changes.