Check the amount consistently

Compare the quotation and invoice in the same currency, including any applicable VAT and agreed additional services. A similar number in a different currency is not an equivalent price.

If your company needs a particular invoicing currency, raise the request before the offer is accepted. Availability and any conversion arrangement require confirmation from the manager.

When paying from another currency account

Ask your bank how the transfer will be processed and check the instructions agreed for the invoice. Currency conversion and bank charges can affect the amount received. Do not choose your own exchange rate or reduce the invoice total without an agreed arrangement.

For internal accounting

Your accounts team may need to record the invoice in its functional currency. That internal accounting conversion does not change the currency or amount owed under the issued invoice.

Keep the quotation, invoice and payment confirmation together so any currency or reconciliation query can be traced to the same shipment.

If the currency shown is unexpected, ask for clarification before payment rather than relying on a currency used for a previous booking.

See bank transfers, invoice checks and quotation validity.