A freight invoice should make the billed service and amount understandable and meet the applicable invoicing requirements. When you receive a Cargo Euro Hub invoice, check it against the accepted quotation and the customer details supplied for the booking.
| Item to check | What to verify |
|---|---|
| Customer | Correct legal company and billing address |
| Invoice identity | Invoice number and issue date |
| Service reference | Connection with the intended shipment |
| Charges | Agreed transport and any specified extra services |
| Tax treatment | VAT amount or applicable explanation |
| Currency and total | Amount your accounts team must process |
| Payment details | Agreed method, reference and timing |
The exact required fields depend on the invoicing rules applying to the transaction. A transport invoice is also different from the commercial invoice for the goods being shipped.
Help your accounts team reconcile it
Provide a purchase order or internal cost reference before issue if one is needed. Explain whether several shipments are involved rather than expecting the accounting team to infer them from a general service description.
If something is incorrect
Contact the manager with the invoice number, the disputed field and the correct information. Attach the relevant quotation or company detail where useful. Do not edit a supplier-issued invoice locally and treat the edited copy as the official document.
Read commercial invoices for goods, invoice corrections and VAT.